Welcome to Humanity's Community!

Block leave dates

It would be really helpful to be able to block dates that you don't allow employees to take off. So for instance, we are a very busy vacation rental management company at a ski resort. We do not allow employees to take time off during busy holidays and spring break times. If I could block them from being able to request those dates, then I wouldn't have to continually say no, or remind their manages not to approve those times. 

Thanks!!

Allow shift trades regardless of availability

Allow employees to trade shifts with another person even if that person's availability calendar says they can't work.
A lot of the time an employee can take another shift even though their availability calendar says they aren't free to work.

When shift is deleted all employees get notified

At the moment if you delete a shift the staff members assigned don't get a notification email.

Availability Change Blocks

Many of my staff are students and we put out our schedules weeks in advance, so when school starts or they have a week off, they have to put each daily change into the future availability. It takes FOREVER so they don't do it at all. It would be great to have a weekly availability option with start/end dates tied into it so that if someone has differing weekly availability, it is in the system and easier to input/manage.

Start/end date field for staff members

It would be helpful to implement a start date/end date field for staff members. For example, when an employee puts in notice, I could go to his page and add the last day he is available. When we hire another team member, I could add the first day she is available to work. 
We often keep people on the active roster a week or more beyond their time with us, for payroll purposes. We also like to schedule weeks in advance. In these circumstances, it would be helpful if illegible employees did not show up as options for shifts.

Export Signed Training Documents

There are two requests for general reporting for training documents. I'd like to second those, but also offer another, perhaps, more beneficial feature: Export of Signed Training Documents.

Almost all employers require some type of on-boarding and on-going training. Some might be administered through HR during the hiring process, some by individual departments, teams, etc. Currently, we can create training modules within Humanity and even require an employee's signature, but we're limited to that we can do at that point. I'd like to propose that Humanity be able to collect AND export signed training modules. You shoudl be able to export by training module and employee. Example: export all of John Doe's training documents into a single PDF document with page breaks between modules. See example image.



 

Creating Shifts with the 5 Minutes increment

I need to be able to set staff shifts in 5 minute increments. In the long term this will save my company a great deal of money.

Adding 10 minutes to each staff member's shift each day for 30 shifts at $1 every 5 minutes starts to add up. I would like to be able to set a shift, for example, to start at 8:35 a.m. or end at 9:20 p.m

Draft, Publish & Undo Feature

I would love to be able to play around with scheduling ideas without notifying my employees until I decide to republish the schedule. I would also like to be able to undo any changes I have made since the last time the schedule was published.

Currently, when I play with the schedule my employees are notified whenever they are removed from a shift. This is true even when using the Draft and Publish feature. This prevents me from freely testing out scheduling ideas without staff thinking they have been removed from a shift. I believe a draft should be a draft until it is published, and they should be notified they have been removed from a shift only when the schedule is republished.

Along with this, there should be a "Revert to Published Schedule" feature were any changes we've made since last publishing are undone. This way if a scheduling idea doesn't work out I can quickly go back to how things were before I started mucking around with the schedule, and no one would be the wiser.

Thank you for your consideration.

Automated/scheduled reports

Hi

It would be great if we could set up reports to run automatically (daily or weekly for example) and to be emailed to staff/managers.

A useful example would be the 'open shifts' report.  It would be really helpful if we could set this up to run and be emailed out on a daily/weekly basis to managers, so that any open or partially covered shifts don't get forgotten about or overlooked.

Another useful application would be the availability report.  We could benefit from sending this out automatically to each member of staff, so they can see what availability they have set for the coming week/month.  This would also act as a reminder to set availability.

For companies who don't use payroll integration, we could schedule payroll reports to be sent to Finance dept on a weekly/monthly basis automatically.

"Tardy Rule"

At the moment, any clock in after 1 min of schedule will mark staff Late in the Late Summary. It would be great if we could set a Tardy Rule for a grace period we provide staff before they are marked "Late"


Example: employees who have a 9am arrival should not be marked late at 9:01.. as of 9:02 they should be marked late.   


If we could set a window as to when we want to mark employees late it would be great!

 

Add Black Out dates to the Leave functions

It would be great to create "Black Out" days that automatically prohibit staff from requesting days off. For example an Irish pub may want to block out St. Patricks day from allowing requests. 
Additionally if possible it would be great to set the maximum number of staff off at the same for separate areas or jobs. For our cooks it is difficult to have more than one off at a time but for our catering servers we could allow 10 at a time and it would have little impact.

Sick and vacation leave reporting to payroll

When generating a payroll report, employee sick and vacation time should be included (with the regular, OT and special hours). These are the common, expected fields that any payroll service needs to see in order to fully process payroll.

In addition, your application should have a separate counter for vacation time vs. sick time.

Lunch breaks scheduled by scheduler

Hi,
I have groups of employees which I need to schedule. But I also need to schedule them for a lunch. I need to make sure they will not go for lunch all at the same time. 
For example I have 10 employees schedule to work from 9AM to 6PM including 1 hour for lunch. But they can not go for lunch all at 12PM. I need at least 6 of them to stay in the office and work. In order to prevent arguing, who will go when, I would like to plan they lunch. But I do not have this option now. 
Would you consider to implement this option?
Lunch is unpaid break and I need to be able to plan it for ceratin employee for certain time and than see it in the shiftplanning - employee view.

Thanks!

Extended Scheduler Permissions

Hi there,

When I give to some of our managers Scheduler permissions, they do not have access to the feature where you can go to an employee's profile straight from the scheduling by clicking on the name of the employee.

Considering the managers with Scheduler permissions are the one creating shifts, approving timesheets, and can edit the profiles of selected locations, I think the feature of accessing employee's profile from the schedule should be available to a scheduler.

Could you please tell me if this can happen?

Thank you,
Kym

Employee Self Service Onboarding

I'd like to see more HR features. In particular, I'd like to be able to upload the offer letter, W4, and all other hiring forms and have the employee fill them out online. Zenefits has had this feature for a while and this would cut down onboarding time for a new employee.

Availability

Would it be possible to set the hours of operations for the business?  It would make it easier for employees setting their availability.  And it would make the scheduling process easier for the scheduler.

Thank you!!!

Break Rules Feature

My request/suggestion would be to add a feature in the timesheet late summary where the break can be shown. If an employee has a 30 minute break for example and comes back 10 minutes late, the only way to notice this is to go through the timesheets manually. This can be difficult if some employees have longer scheduled breaks than other and it can become quite tedious. 

If you could use the create break rule function already created in Staff to calculate the schedule adherence to the breaks, that would be perfect. 

Custom Permission Levels

Is it possible to create a responsibility check-list  for the purpose of customizing permission levels for leadership?  For instance, I have "Schedulers" that are empowered to approve time sheets, however, I have to increase their permission level to "Supervisor" to grant them this access.  This isn't preferred by my superiors for many reasons, however, I have no other options.

Additionally, is it possible to create a feature that allows us to assign leaders this permission level only for their department?

Answers submitted by staff visible in Training

Is it possible to see what everyone has been answering to the questions I have written for each subject? 

Role based features enable/disable

In most businesses, there are a variety of jobs done by different people. We would like shifplanning to associate roles/groups and when enabling a feature to choose which group it applies to and which group to not. 

For example:

Under the tab 'Time Clock' the 'Pre-clock In' feature enables staff to clock-in with the 'Pre-clock' giving you the heads up that they are 'On Their Way' and have left for work. This is extremely popular for critical services such nurses and emergency related industries.

This is an all or nothing. What about non-critical services within the same organization.

Thank you, and feel free to comment and vote 

Public Holidays Calculation Feature

In Humanity can you set certain public holidays and make it automatic calculate as double time or time and half?

Restrict Users' Ability to Clock in Remotely

We would like to require that some departments can only clock-in/out from specified locations, while others can clock in/out from anywhere and GPS logged.

For example, our admin staff and inside sales reps work in our office.  They should not have the ability to clock in or out from their cell phones, when they may be on their way to work or not in the office.

However, we have outside reps who travel to networking events and client locations that we DO we want them to be able to clock in/out from.. but they can be anywhere, not pre-defined locations.

Hoping this is do-able, as I assume there are many other businesses with similar structure.

Thanks in advance!

Export Event Log

Hi There,

It would be great if we could export the event log :)

Stat holiday calculation

Having humanity calculate the stat holidays based on previous hours and including it in the payroll report as a separate column would be a huge feature.  Something your competitors provide and could possibly be a deal breaker for companies with lots of hourly staff that work different amounts of hours. (like hotels)

Restrict Mobile clock in by user

All staff is required to clock in from their desk/PC as that is where they conduct their work. No clock ins through mobile app are allowed and at the moment, we have it restricted. 

It would be great if we can enable the  mobile clock in only for certain staff/positions. For example our property manager. Most of the time he  is scheduled to be at a property and not available to clock in through a desktop PC so we have to manually edit his timesheet on a daily basis. Also, we are unable to verify if his arrival time or clockout  stated is accurate. 

You guys have a "photo app in phones clock in" feature and I would like to enable this for  this ONE employee where he can send the location/picture of his arrival and departure and it will register as his clock in/out. 

 

Restore Shifts (Undo All)

I'd suggest adding the feature to undo all. Currently if someone accidentally deletes a bunch of shifts I have to jump on and click each one, restore, click back to shift restore, etc. It'd make more sense to be able to select multiple sets at ones to restore.

Thanks!

Training Reports (in general)

Is there any reports that I can run for training completed?

Training open ended question

I am drafting a training with quiz, is there a way to make the answers to questions open ended not multiple choice?

Time Sheet Summary

For me to be able to use the Time Sheets for Human Resources, they need to contain the days that the employee took off for PTO. I cannot find a toggle that allows me to add that into the Time Sheet or even a Custom Report.

Training Reports

Is there any way to generate an overall report to see which employees have completed which parts of training?

Presets for break rules

Silk Road Tea would like to see an option to save break rules so that they can apply the same break rule to multiple positions rather than creating them again and again. Perhaps a drop down function from which they can choose which break rule out of the preset that they want to apply for a position.

Creating break rules 30 times for 30 different positions can be a very time consuming task for them. 

Payroll Feature request

My question is two part - but is dealing with pay: first part is - is there a spot to "add" pay rate - meaning, if someone just got a raise, right now all I do is adjust their pay. It would be nice to be able to add a new pay rate - with the time that it goes into effect.
This leads to the second part of my question - I am running payroll reports for a previous time period and it is now reflecting their new pay rate for previous days worked.

Change to timesheets

I have a sample image, but what I am looking for is when breaking out the timesheet into weeks, I would like to have a weekly subtotal of the hours worked in addition to the total for the pay period.

Allow break time to be edited to the 1 min, not 5

When an agent doesn't properly update their break status, we manually update to the actual time they were on break so we can track adherence. Currently, we can only update in 5 minute increments. To have actual statistics on break adherence, we should be able to update to the minute (for example 1 hours, 2 minutes) and not be forced to log in 5 minute increments.

Salary Payroll option

I have two salary employees and would like the option to set them up as such without troublesome and time consuming work around.  Thank you so much!
 

select additions

quick suggestion:

Let the shift manager delete sections of time of day ie: 1am to 7am since we are not open those hours...
Also, in the time line portion of the schedule. maybe allow a small red mark along the time line to show what time it is during any given shift. It could just move along the time line for any time zone selected.... I would like to see how much time is left on one staff members shift during the shift.  this would save me $ in the long run since i can send home staff early if i see they are not productive.  rather than waiting for the remaining 45 min of the shift to complete, i would just send him home due to lack of production. 
Quick thoughts - thanks for listening.
Jason - C2 Tactical / Tempe, AZ

Emails (Personal vs. work)

Can we have a build in module that differentiates personal email with work email. This is so imperative when it comes to workplace communication!!!

Overtime

We have setup break rules and overtime rules. Is there a possibility of receiving notification / alarm as follows:
1. Employee receives alarm / notification on mobile app as soon as employee's working hours for the day (based on clock-in and rules) exceeds regular hours, and overtime kicks in. Employee then has to enter a a reason for overtime when clocking out.

2. The following day, the respective manager / supervisor receives an email notification with summary of all employees under them who had overtime on the previous day.

Thanks.

TIME SHEET CORRECTION

One of the most frustrating aspects to Humanity is correcting times.  While the function of approving times under the the manage time sheets is fine the problem is that when you get to the approved time sheets under the reports and find an error it is aggravating to have to go back and forth from time sheet reports to time sheet management just to correct a time.  Why can't time sheet errors be corrected directly through the time sheet reports so that when done you are immediately brought back to the report instead of having to switch out and click onto the TIME CLOCK, adjust the time and then go back to REPORTS and have to go through the entire process of finding the department etc.  This is a waste of time.  We should be able to access changes to an employees time and edit time in the reporting area or easily go to time clock and manage time sheets through it, edit the time and be brought back to where we were to continue our efforts.

Shared Employees

When humanity was still just a rumor, we were told that it'd have the ability to share staff between locations. There was even a somewhat working system for it that we were given access to. By not having it, we have to create duplicates for employees, they have to have different email addresses/logins and then that employee becomes more than one user.

Take a photo from app in phones at clock in

My employees are never in the office on a computer, I would love if the camera clock in function worked from phone devices so that they could take a photo of them in the locations they should be when clocking in and out. The GPS data isn't always correct or helpful. 

login

Can there be a "remember username" and a "remember me" toggle option on the log in screen?

Update a shift series, forward to a Specific Date

I would like to make the same shift for the whole year, and start it off empty. A bunch of empty shifts.

Then I'd like to fill them one week at a time with the same employee. So I'd just select the first empty shift, then click repeat options, and get into Update Series. Here, instead of updating all of them in the whole series or all until the end of the year, I just need to update for the next week or the next couple of days. 

So adding a calendar picker here and limiting the update to a date range should be pretty easy. This would then fill all shift in this series for this week with the same employee.

I can't find another way to do this that doesn't involve a ton of clicking, and I think this would be very useful for anyone else who typically has the same person work the same shift for multiple days at a time.
Thanks!

Employee Start Date

It would be very helpful to be able to select the Month and Year instead of having to hit the back button repeatedly. I have employees that have been here 15+ years. So to back arrow 180 times.

Schedule Wizard Options

It would be great for the Schedule Wizard to have the ability to schedule an employee for more than one shift per day.  Working with college student employees, some of them can have 2-3 2-hour shifts per day depending on their availability.
Currently the Schedule Wizard will not schedule them for shift number 2+, even if they are available and under the store hours/day or week limit, and the open shift will not put them over.  Instead, the Schedule Wizard opts to leave the shift unfilled, which is counter intuitive for the purpose.  
 

Different time clock rules for different employees

I have employees that have to clock in and out at certain times and ones that can come and go as they please as long as they work the amount of hours scheduled.

I need to have time clock rules for one group like they cant clock in early or clock out early, but the others need to not have those rules.

It would be helpful to be able to setup different rules for different employees.

Able to write notes in shift planner

It would be really helpful if we could write notes on specific days in shift planner (ex. "weekend").  Employees request time off through a different software we use; So when a shift is deleted it would be helpful to know what their actual weekend is, rather than a blank spot representing their weekend.

 

Thanks.

Integration with Zapier & IFTTT

Integration with Zapier & IFTTT will open up newer possibilities for Humanity.com

days off

It would be useful to denote days off prior to entering scheduled work days. our scheduling is very fluid, location and schedule changes with each new site. not having a firm schedule weeks in advance, if employee requests days off (not paid) and we could show this prior to scheduling. so when the time to comes to schedule those days a record of requested days off will help in planing the new schedule.

permissions

Instead of having set permissions for each of the scheduler and supervisor categories the manager (or administrator) should be able to configure that based on the needs of their business

Holiday Pay

It would be very beneficial to be able to enter holidays that we pay for and be able to make the time as regular time as for Administrative employees or OT for our Direct Care works. This would need to be in the Employee Details as it would be enabled on an employee to employee basis.

Holiday

It would be very beneficial to be able to enter holidays that we pay for and be able to make the time as regular time as for Administrative employees or OT for our Direct Care works. This would need to be in the Employee Details as it would be enabled on an employee to employee basis.

Shift Colours

Should have the ability to change shift colours.

Payroll Integration with Gusto

Subject says it all. As fully integrated as possible. :)

Enable leave requests

Requiring our hiring managers to enable leave requests for every single new hire is cumbersome. The ability to set all employees at once should exist.

Hourly Leave

It would be helpful if we could request/approve leave in hours instead of days as our employees are able to take less than full days off and they accumulate them on an hourly basis.

unapprovd avail entries visible to mgr sched view

I would like to see pending availability entries on the schedule view similar to what pending vacation requests look like. I have staff members who will e.g. put in "not available" for more dates than their FTE requires!  I cannot blanket approve their wishes.  (I would like to not work and get paid as well!  :)   Right now I have to do a massive work around to see this.  I have to work in 4 week view.

thanks for your consideration!

 

DASHBOARD

The Dashboard continually tells me that I have shifts to republish but when I click on it takes me nowhere to show me what shifts need to be republished.  This should take me to those shifts that need to be republished, not send me on a hunt to find them.  First off, if I have shifts set up as an ongoing scheduling for months in advance I may not want them published yet.  I shouldn't have to publish them or have a notification telling me I have something to do that I am not yet ready to have done.  Clicking this button should:
1. Take me to the shifts that need to be published.  
2. Allow me to ignore them at that moment or publish them the week before the shifts happen

Please fix this or remove it completely.

Cascading Message Wall

Much like "training modules" Messages left to the wall should have the ability to be broadcast to all employees at once. As it is, if you have 15 locations, each locations has to be a new message. We don't use the ability to post to walls because of that. If it were a one stop shop for all employee notification, that'd make things so much easier.
 

Date field in reports

It would be helpful to have a drop down feature to select Last year for any of the payroll and other reports.

Thank you!

Default working times

We would like the ability to enter default working times when a shift is scheduled. For example, 90% of our work is from 7a-3:30. To have to type this in each and every time a new shift is schedule, is a little time consuming. If it would default to this time, it would make our life easier. We use Shiftplanning for manufacturing and service work. Let me know if this would be possible to incorporate. 

Message Alert

I would like to have a Message Alert -- Something like you get when you receive a leave request.
 

Work Permit perimeters

I think it would be great if we can have an option to apply work permit restrictions to employees under 16 years old. That way we can click a button in their account that says restrict hours based off work permit restrictions in the state of (Drop down menu). For instance, in Illinois, they are restricted to 3 hours per day on school days and 8 hours on weekends. It makes it tough to make sure we are not working them more hours than the 3 hours on school days they are legally allowed to work. 

5-minute time intervals instead of 15

Hi All,

I'd like to be able to schedule blocks in 5 minute intervals as opposed to 15.

We have classes that start at 10 past, 5 past, etc. 

Kind regards,

Adam

Process Availability req: sorting/filter options

Would like to be able to sort/filter availability requests to process them.  

Currently it's listed by staff name and date request entered.  I currently have 159 requests to view.  :( .  Only 21 request are view able on browser, then I must start scrolling.  

Would be GREAT if I could filter by staff member and/or sort by date request.  I have to do a large work around to facilitate knowing what special requests my staff has.

thanks for reading and voting!  :)

 

Intuit Online Payroll (IOP)

It would be great to be able to sync time clock with Quickbooks Online and their IOP service.

GPS Fence

 Need to have a GPS fence around the site so employee can only clock in or out at the work site.

Accountability for Changes Made

Dear Humanity, 

It would be really useful to be able to keep a log for each change that has been made. We currently have one account for our management team, but we would like to have a user account for each manager. This way, any changes that are made that result in an issue, we will be able to trace back to which manager made the change. This is a way of being able to protect our staff and managers from any accusations made by other members of the team.

If you already offer this feature, it would be great if you could let me know how to access it please?

Many thanks,

Callum

Deleting old terminal and location

When clean up the old terminal or location, it remote the location info from the existing clock-in and out records.   I think it isn't a good design if the clock-in/out records link to temporary value that user can delete or update on portal. You must have an audit log that retains or saves all the clock in/out location for all users regardless the terminal or the location is deleted or changed later. Otherwise, it will be same issue each time we update the IP address unless we keep all the old terminal or location on the list.  However, we want to stay organize and don't want to keep the old terminal or location around when we don't need them anymore.  Last Wednesday, we change our firewall IP address, so we have to add new terminal and location to reflect the new IP.  When we delete the old terminal and location, it blanks out the location for existing clock-in/out records.  That causes the problem on the time report.  Please, advise.

Improvements to the training module

I would be really helpful if Humanity could make improvements to the training module.
Offering more formatting options and the ability to copy and paste documents while retaining all original formatting. Word doc, Excel doc, Pdf...
Offering the ability to store the images and video clips in a library within humanity for easy insertion into documents.
I would also like to see the option to delete training documents more secure. 

Intuit Online Payroll for Accountants (IOP)

Integrate with Intuit Online Payroll for Accountants (IOP)

Filter for Activated Staff

We can sort out non activated staff why cant we view just the activated ones?
I would like to suggest that you make it so that we can filter out and view just the activated staff as well so we are only dealing with the staff that have activated their account. You can already filter non-active staff so you should be able to filter out active people as well.

Payroll Integration with Xero

Be able to easily export employee hours into Xero

Bi-Weekly over time

Due to the nature of the business and operational needs we calculate overtime as any hours worked more than 88 hours in a pay period (2 weeks). These hours are in accordance with applicable workplace legislation. The main reason for this change to be made is to help us manage overtime. Our employment agreement outlines this and our staff agree with this policy.
https://www.labour.gov.on.ca/english/es/tools/hours/overtime_averaging_tutorial.php

Please advise how we can rectify this.

Requesting Change to Software Functionality

Please can I request the following changes.

The ability to be able to specify the maximum weekly hours (overtime) in fraction of hours... i.e 0.25, 0.5 and 0.75.

Its worth noting that in the UK the average weekly hours is 37.5...

Currently we can only specify in full hours, this is not flexible and has resulted in preventing us using the Payroll functionality as our overtime is at a different rate.

Secondly we are unable to filter on the Primary location in the Payroll element, however we can filter on Additional location, this seems rather strange. Providing this would give greater flexibility.

Finally please can we have the ability to specify holiday requests in hours and also view holiday entitlement in hours, this is again a law requirement in the UK.

Lunch Button

If the employee is not scheduled to work, they are not allowed to punch in. 
Is there any way to override this?

Please add a lunch button in addition to the break button.

Restrict Time Clock action with Geo-Fence

If employees are scheduled at a location with an address of 123 XYZ st. Then when they try to sign in on the app it will only allow them to if they are within a specific radius of this address coordinates.

Smartsheets Export Option - Payroll

Hello Team,

Option for Exporting and Importing shift,reports and Payroll data into Smartsheets. It would be a great addition.

Thanks!

Improvement suggestion to vacation calendar module

It would be great to create "Black Out" days that automatically prohibit staff from requesting days off. For example, an Irish pub may want to block out St. Patricks day from allowing requests. 
Additionally if possible it would be great to set the maximum number of staff off at the same for separate areas or jobs. For our cooks, it is difficult to have more than one off at a time but for our catering servers we could allow 10 at a time and it would have little impact.

Include holiday pay in the payroll reports

Hi,
Could you develop a report that shows the number of holiday days taken in any given period.  It must just show holidays and not the days off.  It would save me a lot of time if this could be part of the payroll suite of reports as I could then run one report and send it.